Tender: BSM 31/21

Western Cape   IT & Telecoms
154 views • Dec 15, 2020


BID NOTICE


 


STELLENBOSCH MUNICIPALITY HEREBY INVITES YOU TO TENDER FOR B/SM 31/21: PROVISION, INSTALLATION AND MAINTENANCE OF WEIGHBRIDGE HARDWARE AND SOFTWARE AND OTHER SERVICES AT THE KLAPMUTS TRANSFER STATION, STELLENBOSCH LANDFILL SITE AND STELLENBOSCH MRF FOR THE STELLENBOSCH MUNICIPALITY UNTIL 30 JUNE 2023


 


TENDER NUMBER:     B/SM 31/21


DESCRIPTION:            PROVISION, INSTALLATION AND MAINTENANCE OF WEIGHBRIDGE HARDWARE AND SOFTWARE AND OTHER SERVICES AT THE KLAPMUTS TRANSFER STATION, STELLENBOSCH LANDFILL SITE AND STELLENBOSCH MRF FOR THE STELLENBOSCH MUNICIPALITY UNTIL 30 JUNE 2023


CLOSING DATE:          25 January 2021


CLOSING TIME:           12h00: Bids will be opened in the Council Chambers or Supply Chain Management Boardroom     


 


INFORMATION:


Tender Specifications:         Patricia Claasen at 021 808 8216, e-mail patricia.claasen@stellenbosch.gov.za


SCM Requirements:             Gerald Kraukamp at 021 808 8519, e-mail gerald.kraukamp@stellenbosch.gov.za
Office hours for collection: 08h00-15h30


 


A Compulsory Clarification Meeting will be held on 13 January 2021 at 11h00. The Compulsory Clarification meeting will be held via the Microsoft Teams App. Tenderers must ensure to download the App and give Patricia Claasen at patricia.claasen@stellenbosch.gov.za the necessary contact details (email address and cell phone number) at least 48 hours prior to the meeting to enable to set up a virtual meeting. Tenderers who fail to forward their details in the time frame (11 January 2021 at 11h00) will not attend the briefing session. Tenderers who fail to attend the compulsory information session will be regarded as non-compliant.


 


Local production and content is applicable to this bid. Bidders must use the exchange rate published by the South African Reserve Bank (SARB) at 12:00 on 15 December 2020. The guidance document for the calculation of local content is included in the bid document and is also available on the municipality’s website by following the Supply Chain Management link. If raw material or input to be used for a specific item is not available locally, bidders should obtain written authorisation from the DTI should there be a need to import such raw material or input. A copy of the authorisation letter must be submitted together with this tender document at the closing date and time of bid


 


 


Tenders may only be submitted on the Tender documentation issued by Stellenbosch Municipality and must be valid for 180 days after tender closing. Late, electronic format, telephonic or faxed Tenders will not be considered, and Stellenbosch Municipality does not bind itself to accept the lowest, part of or any Tender.


 


Sealed Tenders, with “B/SM 31/21: : Provision, installation and maintenance of weighbridge hardware and software and other services at the Klapmuts Transfer Station, Stellenbosch Landfill Site and Stellenbosch MRF for the Stellenbosch Municipality until 30 June 2023”,


clearly endorsed on the envelope, must be deposited in the Tender box at the offices of the Stellenbosch Municipality, Plein Street, Stellenbosch. The Tender box is accessible 24 hours a day and Tenders must be accompanied by the completed Tender documents.  Tenders not accompanied by a complete Tender document, will not be considered.


 


NOTE: This tender will be evaluated in terms of the General Conditions of Contract, Supply Chain Management Policy, relevant specification, local content as depicted in the document and also the Preferential Procurement Regulations, 2017 that was promulgated by the Minister of Finance on 20 January 2017 in Government Gazette No 40553.


 


The preferential points system applied is as follows:


 


Price                                                                  80


B-BBEE status level of contribution             20


Total points for Price and B-BBEE               100


 


The following conditions to Tender exist (failure to comply may result in your Tender being disqualified):


 



  1. This Tender is subject to the Standard Conditions of Tender and special conditions for Tendering;

  2. Relevant terms of reference;

  3. Tenderers must be registered on the Central supplier database (CSD) if they wish to conduct business with the municipality;

  4. No award will be made to tenderers whose tax status is non-compliant;

  5. Tenders submitted must be in a sealed envelope clearly marked with the Tender number, placed in the tender box before closing time.  Failure will result in the tender being invalid;


 


 


 


Tender documents, in English, are available free of charge on the website: www.stellenbosch.gov.za. Alternatively, hard copies of the document are obtainable from the offices of the Supply Chain Management Unit, Stellenbosch Municipality, 1st Floor, Plein Street, Stellenbosch, upon payment of a non-refundable fee of R198.00per document.


 


G Mettler (Ms)


MUNICIPAL MANAGER


 


 

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