Tender: BSM 27/21

Western Cape   IT & Telecoms
80 views • Oct 26, 2020
All Bids closed on 30 Nov 2020 12:00PM


BID NOTICE


STELLENBOSCH MUNICIPALITY HEREBY INVITES YOU TO TENDER FOR BSM 27/21 MICROSOFT OFFICE 365: APPOINTMENT OF A SERVICE PROVIDER TO MIGRATE, DESIGN, INSTALL, MAINTAIN AND TRAIN STELLENBOSCH MUNICIPALITY USERS FOR THE PERIOD ENDING 30 JUNE 2023.


TENDER NUMBER:        BSM 27/21


DESCRIPTION:                MICROSOFT OFFICE 365: APPOINTMENT OF A SERVICE PROVIDER TO MIGRATE, DESIGN, INSTALL, MAINTAIN AND TRAIN STELLENBOSCH MUNICIPALITY USERS FOR THE PERIOD ENDING 30 JUNE 2023.


CLOSING DATE:             30 November 2020


CLOSING TIME:              12h00: Bids will be opened in the Council Chambers or Supply Chain Management Boardroom.


INFORMATION:


Tender Specifications:     Brian Mkaza ( 021 808 8137); email: Brian.Mkaza@stellenbosch.gov.za


 SCM Requirements:         Gerald Kraukamp ( 021 808 8519); email: Gerald.Kraukamp@stellenbosch.gov.za


Office hours for collection;             08h00-15h30


 


A Compulsory Clarification Meeting will be held on 12 November 2020  at 10h00.  The Compulsory Clarification meeting will be held via the App for Microsoft Teams.  Tenderers must ensure to download the App and give the municipality the necessary email address and cell phone number to Brian.Mkaza@stellenbosch.gov.za at least 48 hours prior to the meeting to enable the department to setup a virtual meeting. 


 


Tenders may only be submitted on the Tender documentation issued by Stellenbosch Municipality and must be valid for 180 days after tender closing.  Late, electronic format, telephonic or faxed Tenders will not be considered and Stellenbosch Municipality does not bind itself to accept the lowest, part of or any Tender.


 


Sealed Tenders, with “BSM 27/21: MICROSOFT OFFICE 365: APPOINTMENT OF A SERVICE PROVIDER TO MIGRATE, DESIGN, INSTALL, MAINTAIN AND TRAIN STELLENBOSCH MUNICIPALITY USERS FOR THE PERIOD ENDING 30 JUNE 2023.” , clearly endorsed on the envelope, must be deposited in the Tender box at the offices of the Stellenbosch Municipality, Plein Street, Stellenbosch. The Tender box is accessible 24 hours a day and Tenders must be accompanied by the completed Tender documents.  Tenders not accompanied by a complete Tender document, will not be considered.


 


NOTE: This Tenders will be evaluated in accordance with the Supply Chain Management Policy, relevant specification and   Preferential Procurement Regulations, 2017 as depicted in the document which was promulgated by the Minister of Finance on 20 January 2017 in Government Gazette No. 40553.


 


 


The preferential points system applied is as follows:


Price                                                                                80


B-BBEE status level of contribution                       20


Total points for Price and B-BBEE                        100


 


 


The following conditions to Tender exist (failure to comply may result in your Tender being disqualified):



  1. This Tender is subject to the general conditions of contract (GCC) and special conditions for Tendering;

  2. Relevant terms of reference;

  3. Tenderers must be registered on the Central supplier database (CSD) if they wish to conduct business with the municipality;

  4. No award will be made to tenderers whose tax status is non-compliant;

  5. Tenders submitted must be in a sealed envelope clearly marked with the Tender number, placed in the tender box before closing time.  Failure will result in the tender being invalid;


 


 


Tender documents, in English, are available free of charge on the website: www.stellenbosch.gov.za. Alternatively, hard copies of the document are obtainable from the offices of the Supply Chain Management Unit, Stellenbosch Municipality, 1st Floor, Plein Street, Stellenbosch, upon payment of a non-refundable fee of R171.00 per document.


 


G Mettler (Ms)


MUNICIPAL MANAGER

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