MOSSEL BAY MUNICIPALITY
INVITATION TO TENDER
CLOSING TIME: 12:00 CLOSING DATE: 26 JULY 2019
TENDER 114-18/19: PROVISION OF SOFTWARE APPLICATION FOR A LAND USE MANAGEMENT SYSTEM (PROPERTY REGISTER, VALUATIONS AND ZONING REGISTER) AND SUPPORT SERVICES
Tenders are hereby invited for the provision of software application for a land use management system (property register, valuations and zoning register) and support services to the Mossel Bay Municipality for period ending 30 June 2025, subject to the approval of a section 33 process.
Tenders must be submitted on the original documents and remain valid for ninety (90) days after the closing date of the tender. Enquiries pertaining to the specifications can be addressed to Mr Jannie Fourie at telephone (044) 606-5039 or Eddie Kruger at 044 606 5070. Enquiries pertaining to the completion of the documents can be addressed to Ms Nicole Saunders at telephone (044) 606-5197.
A set of tender documents can be obtained at a non-refundable cost of R219 per set from Ms Nicole Saunders who may be contacted at telephone (044) 606-5197 OR it can be obtained on our website at www.mosselbay.gov.za free of charge (follow the procurement-link). Payments must be made at the cashiers at the Mossel Bay Municipality’s Main Building, 101 Marsh Street on the Lower Ground Floor (seaside) prior to collecting the tender document and proof of payment must be submitted when collecting the tender document from the Supply Chain Management Offices, Plaza Aquada Building, 55 Marsh Street, Mossel Bay.
Fully completed tender documents must be placed in a sealed envelope and placed in the tender box on the Lower Ground floor (seaside) at the Mossel Bay Municipality Main Building, 101 Marsh Street, Mossel Bay by not later than 12h00 on Friday, 26 July 2019 or be mailed to reach the Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500 before the specified closing date and time. The envelopes must be endorsed clearly with the number, title and closing date of the tender as above.
The tender is subject to functionality criteria.
Bids will be pre-evaluated on the following functionality criteria and bids that score less than 60 out of 80 points will be considered as non-responsive:
Functionality criteria and weight:
1. Practical, municipal experience with regard to municipal finances and financial property database carrying a weight of 20 points.
2. Programming Skills and experience on developing utility programs for municipal applications carrying a
maximum weight of 20 points.
3. Required application already developed and implemented within a similar Municipal Environment carrying a
weight of 30 points.
4. Local availability carrying a weight of 10 points.
Responsive bids will be evaluated on the 80/20 or 90/10 Preference Points system as prescribed by the Preferential Procurement Regulations, 2017.
Receipts will be issued on request only for tenders handed in during office hours from Mondays to Fridays. Receipts will not be issued for tenders placed in the tender box after hours or which are received by mail.
The tender box will be emptied just after 12:00 on the closing date as above, hereafter all bids will be opened in public. Late tenders or tenders submitted by e-mail or fax will under no circumstances be accepted.
The Municipality reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any tender or to accept a part of it. The Municipality does not bind itself to accepting the lowest tender or award a contract to the bidder scoring the highest number of points.
It is expected of all Bidders who are not yet registered on the Central Supplier Database to register without delay on the prescribed form. The Municipality reserves the right not to award tenders to Bidders who are not registered on the Database.
ADV THYS GILIOMEE
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