Tender: EDM/08/2023-24

Request for Bid(Open-Tender): EDM/08/2023-24
Department: Ehlanzeni District Municipality
Bid Description: TENDER NOTICE AND INVITATION TO TENDER

TENDER NUMBER: EDM/08/2023-24

SUPPLY, DELIVERY AND INSTALLATION OF SECURITY X-RAY MACHINE AT EHLANZENI DISTRICT MUNICIPALITY OFFICE COMPLEX

EHLANZENI DISTRICT MUNICIPALITY INVITES BIDS FOR THE ABOVE-MENTIONED TENDER

Ehlanzeni District Municipality hereby invite tenderer s who are capable and experienced for the SUPPLY, DELIVERY AND INSTALLATION OF SECURITY X-RAY MACHINE AT EHLANZENI DISTRICT MUNICPALITY OFFICE COMPLEX.


1. Only tenderers who have provided the following mandatory information and documents to be used to evaluate the tenderers responsiveness will be considered for further evaluation on functionality and preference specific goals.
1.1.1 Only bidders who are registered on the Central Supplier Database (CSD) will be considers and the copy of the CSD Report not older than three months,
1.2 Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from the closing date.
1.3 No tender shall be considered for the person who are in the service of the state,
1.4 Valid SARS PIN certificate must be attached,
1.5 Attached original Certified copy of company registration documents issued by Companies and Intellectual Property Commission (CIPC) and tenderer must attach shareholder’s certificates where applicable.
1.6 Attached original Certified copies of Identity documents of all company directors,
1.7 Verifiable copies of Municipal Account/s not older than three months for both the bidder and company directors or lease agreement of proof of residence (PTO) from the relevant traditional authority,
1.9 Fully completed tender document as issued and signed and submitted on the PDF document that has been issued and reproduced documents will be rejected. All certified copies must not be older done three months.
1.10 Attache Certified letter from Department of Employment and Labour - COIDA registration letter,
1.11 Tender Document must be completed in BLACK-INK by hand, otherwise if completed digitally documents will be rejected.

2. This tender will be evaluated in Terms of the 80/20 Preference Points system approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The preference points system will be applied as follows: -

2.1 The 80 points will be for price
2.2 The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: -

POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS
HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS
100% black person or people owned enterprise 5 ? A copy of a Full CSD report not older than 3 months
More than 30% woman or women shareholding or owned enterprise 2,5
more than 30% youth shareholding or owned enterprise 2,5
More than 30% people living with disability shareholding or owned enterprise 2,5 ? A copy of a Medical Certificate to confirm disability
POINTS FOR IMPLEMENTING OF RDP PROGRAMMES
Enterprises regarded as *EMEs located within the Ehlanzeni District Municipality area of jurisdiction 2,5 ? A copy of a Full CSD report not older than 3 months
NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.7 above.
5 points for valid B-BBEE level 1 contribution (SANAS accredited B-BBEE certificate for generic enterprise, and for EME and SME a sworn affidavit or CIPC issued certificate confirming annual turnover and level of Black Ownership). 5 ? Certified Valid BBBEE certificate
? or Certified Valid EME and SME a sworn affidavit
? or Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership
TOTAL PREFERENCE POINTS TO BE CLAIMED 20
* EME’s are Exempted Micro Enterprise with an annual Turnover of R 10.0million or less.
* The certified copies of the stated documents must not be older than three months.

Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of 70 points out of a possible 100 points to qualify for further evaluation in line with 80/20 Preference Points System.

Tender Documents can be viewed and downloaded at no cost on Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasure Portal from Tuesday, 29 August 2023. Further information regarding the download and uploading of the documents will be explained during the compulsory briefing session.

A compulsory briefing session will be held on Wednesday, 30 August 2023, at 10:00 at Ehlanzeni District Municipality Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela 1201.
Where bids should be submitted - Completed bid and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Wednesday, 06 September 2023 not later than 12H00.

Tender Documents received by telegram, fax and post will not be considered. Late tenders shall not be accepted.

Enquiry: Contact Person - ADMINISTRATION: Mr SP Khumalo at 013 759 8500 or [email protected]

TECHNICALSERVICES: Mr M Msomi at 013 759 8500 or mmsomi@ehlanzeni,gov.za

Special Conditions:

Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or to cancel the tender

Employer: Municipal Manager: Dr N P Mahlalela
Ehlanzeni District Municipality
P.O. Box 3333
MBOMBELA
1200

Place where goods, works or services are required: 8 Van Niekerk Street - Sonheuwel Central - Mbombela - 1201

Opening Date: Wednesday, 23 Aug 2023
Closing Date: Wednesday, 6 Sep 2023 12:00PM
Modified Date: Wednesday, 23 Aug 2023 10:20AM

Enquiries/Contact Person:  SP Khumalo
Email : [email protected]
Tel : 013-759-8500
Fax: 013-759-8579

Briefing Session:  Yes
Compulsory Briefing: Yes
Date: Wednesday, 30 August 2023 - 10:00
Venue: Ehlanzeni District Municipality, DMC, 8 Van Niekerk Street, Mbombela, 1200

Special Conditions: As per the tender document.