Tender: EDM/29/2023-24

Request for Bid(Open-Tender): EDM/29/2023-24
Department: Ehlanzeni District Municipality
Bid Description:
NOTICE AND INVITATION TO TENDER


EDM/29/2023-24


DEVELOPMENT OF A BUSINESS CONTINUITY PLAN (BCP) AND INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) DISASTER RECOVERY PLAN (DRP) FOR EHLANZENI DISTRICT MUNICIPALITY


Tenders Bids are hereby invited from capable and experienced service provider for the DEVELOPMENT OF A BUSINESS CONTINUITY PLAN (BCP) AND INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) DISASTER RECOVERY PLAN (DRP) FOR EHLANZENI DISTRICT MUNICIPALITY


1. Only service providers who have provided the following mandatory information and documents to be used to evaluate the bidder's responsiveness will be considered for further evaluation on functionality;

1.1 Only service providers that are registered on the Central Supplier Database will be considered for awarding of this request for quotations and a copy of CSD report not later than three months should be attached.
1.2 Price(s) quoted must be firm, VAT and other taxes inclusive and valid for at least thirty (90) days from date of your offer.
1.3 No bids shall be considered from persons who are in the service of the state.
1.4 Service providers are required to fully complete the attached MBD forms and submit together with their written bids.
1.5 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report.
1.6 Attach original certified copy of identity documents (ID) of company directors.
1.7 Attach original certified copy of the company registration certificate issued by the Companies and Intellectual Property Commission (CIPC).
1.8 Valid SARS pin must be attached.
1.9 Attach a verifiable copy of municipal accounts for both the tenderer and company director(s)

• if aforementioned account information of the bidder is not applicable the bidder must attach a copy of proof of residence (PTO) issued by a relevant traditional authority or a copyof a valid lease agreement.

1.10 Joint Venture or Consortium Agreement if applicable
1.11 All bid documents must be dully signed and submitted on the PDF document that has been issued and reproduced documents will be rejected.
1.12 Bid documents must be completed by hand with a black pen otherwise if completed digitally, documents will be rejected.

2. This bid will be evaluated in terms of the 80/20 preference point system in terms of the approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The policy’s preference point system will be applied as follows;

2.1 The 80 points will be for price; and
2.2 The 20 points will be allocated for the specified goals on a proportional or pro rata basis as follows:






POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS
HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS
100% black person or people owned enterprise 5 A copy of a Full CSD report not older than 3 months.
More than 30% woman or women shareholding or owned enterprise 2,5
more than 30% youth shareholding or owned enterprise 2,5
More than 30% people living with disability shareholding or owned enterprise 2,5 A copy of a Medical Certificate to confirm disability.
POINTS FOR IMPLEMENTING OF RDP PROGRAMMES
Enterprises regarded as *EME’s located within the Ehlanzeni District Municipality area of jurisdiction 2,5 ? A copy of a Full CSD report not older than 3 months.
NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.9 above.
5 points for valid B-BBEE level 1 contribution (SANAS accredited B-BBEE certificate for generic enterprise, and for EME and SME a sworn affidavit or CIPC issued certificate confirming annual turnover and level of Black Ownership). 5 ? Certified Valid B-BBEE certificate; or
? Certified Valid EME and SME a sworn affidavit; or
? or Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership.
TOTAL PREFERENCE POINTS TO BE CLAIMED 20

* EME’s are Exempted Micro Enterprise with an annual turnover of R10 million or less.
*All certified copies as stated must not be older than three months.

Received tenders will be evaluated for responsiveness based on mandatory requirements, functionality and bidders who obtain a minimum of 70 points out of a possible 100 points,

Tender documents can be viewed and downloaded at no cost on the Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Thursday, 25 April 2024. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session.

A compulsory briefing session will be held on Friday, 26 April 2024, 10H00 at Ehlanzeni District Municipality Office Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201.

Where bids should be submitted - Completed tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Tuesday, 07 May 2024 not later than 12H00 or

Tender Documents received by telegram, fax and post will not be considered. Late bids shall not be accepted.

Enquiries: Contact Person - Administration: Mr. S P Khumalo at 013 759 8573 [email protected]

Contact Person – Technical: C Mdluli at 013 759 8500 or [email protected]

Special Conditions:

Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or not to appoint at all and no bid will be considered from persons who are in the service of the state.

Employer: Municipal Manager: Dr N Mahlalela
Ehlanzeni District Municipality
P. O. Box 3333
MBOMBELA
1200

Place where goods, works or services are required: 8 Van Niekerk Street - Sonheuwel Central - Mbombela - 1201

Opening Date: Monday, 22 Apr 2024
Closing Date: Wednesday, 15 May 2024 12:00PM
Modified Date: Monday, 6 May 2024 3:21PM

Enquiries/Contact Person:  SP Khumalo
Email : [email protected]
Tel : 013-759-8500
Fax: 013-759-8579

Briefing Session:  Yes
Compulsory Briefing: Yes
Date: Friday, 26 April 2024 - 10:00
Venue: Ehlanzeni District Municipality, DMC, 8 Van Niekerk Street, Mbombela, 1200

Special Conditions: As per the tender document.